Administrative Assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Administrative Assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

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Administrative Assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Administrative Assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

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Job Prospects


Most job openings are expected to come from the need to replace secretaries and administrative assistants who leave the occupation.

Employment projections data for secretaries and administrative assistants, 2016-26


Occupational Title SOC Code Employment, 2016 Projected Employment, 2026 Change, 2016-26 Employment by Industry
Percent Numeric
Secretaries and Administrative Assistants 43-6000 3,990,400 3,798,200 -5 -192,200 xlsx
Executive Secretaries and Executive Administrative Assistants 43-6011 685,300 566,200 -17 -119,200 xlsx
Legal Secretaries 43-6012 194,700 157,500 -19 -37,100 xlsx
Medical Secretaries 43-6013 574,200 703,200 22 129,000 xlsx
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive 43-6014 2,536,200 2,371,300 -7 -164,900 xlsx

SOURCE: U.S. Bureau of Labor Statistics, Employment Projections program

Employment projections data for secretaries and administrative assistants, 2016-26


Occupational Title
Secretaries and Administrative Assistants
SOC Code
43-6000
Employment, 2016
3,990,400
Projected Employment, 2026
3,798,200
CHANGE, 2016-26
PERCENT
-5
NUMERIC
-192,200
EMPLOYMENT BY INDUSTRY
xlsx
Occupational Title
Executive Secretaries and Executive Administrative Assistants
SOC Code
43-6011
Employment, 2016
685,300
Projected Employment, 2026
566,200
CHANGE, 2016-26
PERCENT
-17
NUMERIC
-119,200
EMPLOYMENT BY INDUSTRY
xlsx
Occupational Title
Legal Secretaries
SOC Code
43-6012
Employment, 2016
194,700
Projected Employment, 2026
157,500
CHANGE, 2016-26
PERCENT
-19
NUMERIC
-37,100
EMPLOYMENT BY INDUSTRY
xlsx
Occupational Title
Medical Secretaries
SOC Code
43-6013
Employment, 2016
574,200
Projected Employment, 2026
703,200
CHANGE, 2016-26
PERCENT
22
NUMERIC
129,000
EMPLOYMENT BY INDUSTRY
xlsx
Occupational Title
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive
SOC Code
43-6014
Employment, 2016
2,536,200
Projected Employment, 2026
2,371,300
CHANGE, 2016-26
PERCENT
-7
NUMERIC
-164,900
EMPLOYMENT BY INDUSTRY
xlsx

SOURCE: U.S. Bureau of Labor Statistics, Employment Projections program

Pay


The median annual wage for secretaries and administrative assistants was $37,870 in May 2017. The median wage is the wage at which half the workers in an occupation earned more than that amount and half earned less. The lowest 10 percent earned less than $23,650, and the highest 10 percent earned more than $62,870.

Median annual wages for secretaries and administrative assistants in May 2017 were as follows:


Executive Secretaries and Executive Administrative Assistants $57,410
Legal Secretaries $44,730
Secretaries and Administrative Assistants, Except Legal, Medical, and Executive $35,590
Medical Secretaries $34,610

Most secretaries and administrative assistants worked full time in 2016.

Secretaries and Administrative Assistants


Median annual wages, May 2017


Note: All Occupations includes all occupations in the U.S. Economy.
Source: U.S. Bureau of Labor Statistics, Occupational Employment Statistics

Job Outlook


Overall employment of secretaries and administrative assistants is projected to decline 5 percent from 2016 to 2026.

Employment of secretaries, except legal, medical, and executive—the largest occupation in this profile—is projected to decline 7 percent from 2016 to 2026. In some organizations, technology is expected to enable other staff to prepare their own documents without the assistance of secretaries.

Employment of medical secretaries is projected to grow 22 percent from 2016 to 2026, much faster than the average for all occupations. Employment of medical secretaries will depend on growth of the healthcare industry. Aging baby boomers, for example, will require more medical services as they become eligible for Social Security and Medicare. As a result of these effects, medical secretaries will be needed to handle administrative tasks related to billing and insurance processing.

Employment of executive secretaries and administrative assistants is projected to decline 17 percent from 2016 to 2026. This is largely because many executive secretaries and executive administrative assistants can support more than one manager in an organization. In addition, many managers now perform work that was previously done by their executive secretaries. For example, they often type their own correspondence or schedule their own travel and meetings.

Secretaries and Administrative Assistants


Percent change in employment, projected 2016-26


Note: All Occupations includes all occupations in the U.S. Economy.
Source: U.S. Bureau of Labor Statistics, Occupational Employment Statistics

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ENTRY-LEVEL EDUCATION
Postsecondary Nondegree Award
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Court reporters create word-for-word transcriptions at trials, depositions, and other legal proceedings. Some court reporters provide captioning for television and real-time translation for deaf or hard-of-hearing people at public events, in business meetings, or in classrooms.
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Professional Recruiter and Staffing Organizations


  • National Association of Personnel Services
  • Association of Talent Acquisition Professionals
  • American Association of International Healthcare Recruitment
  • National Association of Executive Recruiters
  • National Association for Health Care Recruitment
  • Recruitment Process Outsourcing Association
  • American Staffing Association
  • Top Echelon Recruiting Network

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